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Approval Voting

Approval Voting adds a consensus layer to your event RSVPs. Instead of one person deciding who gets in, partners vote on each attendee and the system approves them automatically once the threshold is met. This is useful when multiple partners co-host an event and need to agree on the guest list. Each partner sees only a vote dropdown for their own vote, and attendees move to Approved once enough partners say yes.

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Turning On Approval Voting

Open a collab and go to the My Partners tab. The Approval Voting card appears in the settings area alongside Sponsor Mode. If Sponsor Mode is on, Approval Voting sits below the Sponsor Mode sub-features (UTM Attribution, Signup Quota, Show Questions to Partners). If Sponsor Mode is off, Approval Voting appears directly below the Sponsor Mode toggle. Either way, it is always available. Toggle it on. Approval Voting is independent of Sponsor Mode. You can use it with or without Sponsor Mode enabled. The two features compose when both are active, but neither requires the other. When you toggle Approval Voting on, a setup modal opens where you set the initial approval threshold.

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Configuration

Three controls are available once Approval Voting is enabled. Approval threshold. The minimum number of partner approvals required before an attendee is approved. Set this with the +/- stepper. Minimum is 1, maximum is the number of partners with voting rights. If you lower the threshold, attendees who already meet the new threshold are auto-approved. Voting rights. Each partner in the collab has a toggle to grant or revoke voting rights. The collab creator’s voting rights are always on and cannot be toggled off. All partners default to voting rights on when Approval Voting is first enabled. If you revoke a partner’s voting rights and that drops the voting partner count below the current threshold, the threshold auto-reduces to match. Per-collab setting. Approval Voting is configured per collab, not globally. You can have it on for a conference with 5 co-hosts and off for a small dinner.

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How Voting Works

When Approval Voting is enabled, all attendees who are not already Approved or Rejected move to Pending Vote status. Each partner with voting rights sees a vote column in the attendee table with a dropdown to cast their vote. Votes are evaluated in real time. When an attendee reaches the approval threshold, their status automatically changes to Approved. If an attendee cannot mathematically reach the threshold (enough partners have voted no), the system handles that as well. The collab creator can override any individual vote decision.

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What Partners See

Partners with voting rights see their own vote dropdown in the attendee table. They can see the vote columns for all voting partners, including partner names as column headers. This is true regardless of the partner’s Sponsor Mode tier settings. Even if a partner’s tier has “See other partners” turned off, they still see all vote column headers when they have voting rights. Voting rights and tier visibility are completely independent systems. If you do not want a partner to see other partner names via vote columns, revoke their voting rights.

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Composing with Sponsor Mode

When both features are active, they layer on top of each other. Sponsor Mode on, Voting on. Tier visibility controls which attendee data columns partners see. Vote columns are always visible to voting partners regardless of tier. Status shows as a read-only badge. Sponsor Mode off, Voting on. All attendee data is visible to partners. Vote columns are visible to voting partners. Status shows as a read-only badge. Sponsor Mode on, Voting off. Tier visibility applies normally. Status is hidden from partners. Sponsor Mode off, Voting off. Standard collab. Partners have full access including the interactive Status dropdown. Disabling Sponsor Mode has no effect on Approval Voting, and disabling Approval Voting has no effect on Sponsor Mode.

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Disabling Approval Voting

Toggle Approval Voting off in the My Partners tab. A confirmation dialog warns that pending votes will be cleared. All attendees with Pending Vote status revert to their previous status. Vote data is preserved for audit but no longer active.